Privacy Policy
National Teacher Accreditation
National Teacher Accreditation (NTA) is committed to protecting and respecting your privacy. For the purposes of the General Data Protection Regulations (GDPR) and any subsequent UK legislation covering data protection, the Data Controller is NTA.
This Policy sets out why we collect personal information about individuals and how we use that information. It explains the legal basis for this and the rights you have over the way your information is used.
This Policy covers NTA in relation to the collection and use of the information you give us. We may change this Policy from time to time. If we make any significant changes we will advertise this on the website or contact you directly with the information. Please check this page occasionally to make sure you are happy with any changes.
If you have any questions about this Policy or concerning your personal information please contact either the NTA office on 07720 593542, by email at [email protected] or by post to NTA, c/o CST Suite 1, Whiteley Mill Offices, 39 Nottingham Road, Stapleford, Nottingham, NG9 8AD.
What type of personal information we collect
The type and amount of information we collect depends on why you are providing it.
The information we collect when you make an enquiry to NTA includes your name, school/trust name, telephone number and email address.
If you are registering with NTA, we will ask for details about your school including type (e.g. secondary), status (e.g. academy), your school DfE number and if you are a member of a MAT. We then ask for details of the leadership person applying to be part of the membership – this includes job title, title, name and email address. We also ask for the same information for the headteacher and any tutors.
If you sign up for an event, in addition to asking for the name, telephone number, email address and role/position of the person making the booking, we also ask for the school name and group or trust name if applicable. We also ask for the full postal address of the organisation and type of school (primary, secondary or special). We then ask for the title, name, position and email address of each of the attendees being booked onto the event.
For any payment, we will keep copies of your bank details if we need to make regular payments to you – for example refunding travel expenses, doing consultancy work.
If you are a job applicant the information you are asked to provide is as set out in the application and necessary for the purposes of our considering the application.
If you are registering an ECT with NTA, we collect the following information:
Information Collected and reason
Title, First and Last Name (including any previous name)
Email and home address To contact ECT regarding their induction
Date of Birth To enable us to check with, and update, the Teaching Regulation Agency
Teacher Reference Number To enable us to check with, and update, the Teaching Regulation Agency
Whether the ECT has completed any of their induction period elsewhere We will need to keep a copy of their previous assessments
Contract details including:
Start date of induction
How many days per week
Years and subjects to teach To allow ECT Manager to correctly calculate the dates of assessments
Contract type
(temporary/permanent) To allow us to invoice accordingly
Teacher Training Institute
and qualification awarded To ensure the ECT is eligible to complete their
induction
How we collect information
We may collect information from you whenever you contact us or have any involvement with us for example when you:
visit our website (see our Cookies Policy)
enquire about our activities or services
ask for advice or support
book on to an event
register with NTA as a member school/trust
post content onto our website/social media sites
attend a meeting with us and provide us with information
take part in our events
provide consultancy work
contact us in any way including online, email, phone, SMS, social media or post
Where we collect information from
We collect information:
(1) From you when you give it to us directly: You may provide your details when you ask us for information, join/register with us, attend our events or contact us for any other reason. Your information may be collected by an organisation we are working in partnership with but we are still responsible for your information.
(2) When you have given other organisations permission to share it: Your information may be provided to us by other organisations if you have given them your permission. This might for example be a charity working with us or might be when you buy a product or service from a third party organisation. The information we receive from other organisations depends on your settings or the option responses you have given them.
(3) When you use our website: When you use our website information about you is recorded and stored. See the information about the use of cookies under that heading below.
(4) When it is available on social media: Depending on your settings or the privacy policies applying for social media and messaging services you use, like Facebook, Instagram or Twitter, you might give us permission to access information from those accounts or services.
(5) From ECT Manager, the system we use for recording ECT induction. ECT Manager has its’ own policy which can be viewed when you log in to their website.
How we use your information
We will use your personal information in a number of ways which reflect the legal basis applying to processing of your data. These may include:
providing you with the information or services you have asked for
providing you with the benefits of membership
sending you communications with your consent that may be of interest including marketing information about our services and activities, events and publications and other situations for which we seek support
when necessary for carrying out your obligations under any contract between us
seeking your views on the services or activities we carry out so that we can make improvements
maintaining our organisational records and ensuring we know how you prefer to be contacted
analysing the operation of our website and analysing your website behaviour to improve the website and its usefulness
processing grant or job applications
Our legal basis for processing your information
The use of your information for the purposes set out above is lawful because one or more of the following applies:
Where you have provided information to us for the purposes of requesting information or requesting that we carry out a service for you, we will proceed on the basis that you have given consent to us using the information for that purpose, based on the way that you provided the information to us. You may withdraw consent at any time by emailing us at [email protected]. This will not affect the lawfulness of processing of your information prior to your withdrawal of consent being received and actioned.
It is necessary for us to hold and use your information so that we can carry out our obligations under a contract entered into with you or to take steps you ask us to, prior to entering into a contract.
It is necessary to comply with our legal obligations.
Where the purpose of our processing is the provision of information or services to you, we may also rely on the fact that it is necessary for your legitimate interests that we provide the information or service requested, and given that you have made the request, would presume that there is no prejudice to you in our fulfilling your request.
If you want to contact us about your marketing preferences please contact [email protected], call on 07720 593542.
How we keep your information safe
We understand the importance of security of your personal information and take appropriate steps to safeguard it.
All electronic data is password protected and therefore stored securely. See our ICT Policy.
We always ensure only authorised persons have access to your information, which means only our staff, trustees and contractors, and that everyone who has access is appropriately trained to manage your information.
No data transmission over the internet can however be guaranteed to be 100% secure. So while we strive to safeguard your information, we cannot guarantee the security of any information you provide online and you do this at your own risk.
Who has access to your information?
Third parties who provide services for us, for example, the company who provide our website (Reach) and our partner who provides ECT Manager. We select our third party service providers with care. We provide these third parties with the information that is necessary to provide the service and we will have an agreement in place that requires them to operate with the same care over data protection as we do.
Third parties if we run an event in conjunction with them. We will let you know how your data is used when you register for any event.
Analytics and search engine providers that help us to improve our website and its use.
Third parties in connection with restructuring or reorganisation of our operations, for example if we merge with another charity. In such event we will take steps to ensure your privacy rights will be protected by the third party.
We may also disclose your personal information if we are required to do so under any legal obligation and may use external data for the purposes of fraud prevention and credit risk reduction, or where doing so would not infringe your rights, but is necessary and in the public interest.
Other than this, we will not share your information with other organisations without your consent.
Keeping your information up to date
We really appreciate it if you let us know if your contact details change. You can do so by contacting us at [email protected].
Our use of “cookies”
“Cookies” are small pieces of information sent by a web server to a web browser, which enable the server to collect information from the browser. They are stored on your hard drive to allow our website to recognise you when you visit. Our website uses one cookie (called “PHPSESSID”), which is a necessary part of the functionality behind the Members section. We also use Google Analytics for tracking aggregated website metrics and Google use a number of their own cookies too. Please read our Cookies Policy here.
How long we keep your information for
We will hold your personal information for as long as it is necessary for the relevant activity. Please see our Records Retention Policy
Where we rely on your consent to contact you for direct marketing purposes, we will treat your consent as lasting only for as long as it is reasonable to do so. This will usually be for three years. We may periodically ask you to renew your consent.
If you ask us to stop contacting you with marketing or fundraising materials, we will keep a record of your contact details and limited information needed to ensure we comply with your request.
Your rights
You have the right to request details of the processing activities that we carry out with your personal information through making a Subject Access Request. Such requests have to be made in writing. More details about how to make a request, and the procedure to be followed, can be found in our Data Protection Policy. To make a request contact us at [email protected]
You also have the following rights:
the right to request rectification of information that is inaccurate or out of date;
the right to erasure of your information (known as the “right to be forgotten”);
the right to restrict the way in which we are dealing with and using your information; and
the right to request that your information be provided to you in a format that is secure and suitable for re-use (known as the “right to portability”);
rights in relation to automated decision making and profiling including profiling for marketing purposes.
All of these rights are subject to certain safeguards and limits or exemptions, further details of which can be found in our Data Protection Policy. To exercise any of these rights, you should contact the Executive Director at the above address.
If you are not happy with the way in which we have processed or dealt with your information, you can complain to the Information Commissioner’s Office. Further details about how to complain can be found here.
Changes to this Privacy Policy
This Policy may be changed from time to time. If we make any significant changes we will advertise this on our website or contact you directly with the information.
Do please check this Policy each time you consider giving your personal information to us.
This Policy was last updated in September 2019